Technical Secretary – Administrative Support

About the role

We are seeking a Technical Secretary to provide comprehensive administrative and technical support to our engineering and production teams in Richmond, BC. The role blends traditional secretarial duties with coordination of seminars, contracts, and CNC‑related information, ensuring smooth daily operations.

Key responsibilities

• Arrange and coordinate seminars, conferences and training sessions.
• Manage the flow of information within the team and maintain filing systems (manual and electronic).
• Open, distribute and process mail and other incoming materials.
• Record and prepare minutes of meetings, seminars and conferences.
• Schedule appointments, confirm meetings and manage contracts.
• Compile data, statistics and reports, and oversee their preparation.
• Provide customer service, answer telephone and electronic enquiries.
• Perform data entry and type, proofread correspondence and documents.

Required profile

• Secondary school graduation certificate.
• Ability to work independently in a fast‑paced environment with tight deadlines.
• Excellent oral and written communication skills.
• Strong attention to detail and ability to multitask.

Required skills

• Microsoft Excel, Outlook, PowerPoint, Word and Windows.
• Enterprise Resource Planning (ERP) software.
• SharePoint and general MS Office suite.
• Electronic mail handling.
• Computer Numerical Control (CNC) machine knowledge.

What we offer

• Dental, vision and health care plans, including paramedical coverage.
• Disability and life insurance, group insurance benefits.
• Free parking and paid time off for volunteering or personal days.