Executive Assistant / House Manager

About the role

The family is seeking a dedicated Executive Assistant to manage day‑to‑day household operations and support family coordination. You will help organize the new home, oversee vendors, and provide light childcare assistance when needed. The role blends professional administrative support with personal household management.

Key responsibilities

• Create and maintain organization systems for closets, pantry, storage and oversee daily tidying.
• Coordinate event preparation, décor, and logistics for family gatherings.
• Manage household inventory, restock supplies, and handle errands including personal shopping.
• Assist with meal prep, grocery shopping and kitchen clean‑up as required.
• Oversee laundry, linen rotation and care for special garments.
• Provide school drop‑off/pick‑up, light childcare and support transitions between activities.
• Supervise vendors such as cleaners, landscapers, pool service and arrange home repairs.
• Maintain a household calendar, track expenditures and prepare monthly budget summaries.

Required profile

• Highly organized, proactive and able to anticipate family needs.
• Calm under pressure, trustworthy with high discretion and able to work independently.
• Comfortable with children and able to offer occasional light childcare.
• Fluent English; additional languages (Ukrainian, Polish, French) are a plus.
• Reliable transportation, smoke‑free environment and ability to travel occasionally.

What we offer

• Salary $70,000‑$75,000 CAD annually, based on experience.
• Wellness stipend and two weeks of paid vacation per year.