Administrative Assistant

About the role

The Administrative Assistant provides centralized administrative support for the Bridge to Home Hub and its programs. Working in a fast‑paced 24/7 shelter environment, the role ensures accurate scheduling, payroll, training records, purchasing documentation, and data management for a large frontline staff.

Key responsibilities

• Develop and maintain frontline staff schedules, track availability, and manage shift changes and coverage gaps.
• Review and process timesheets, identify discrepancies, and maintain organized payroll records.
• Maintain centralized training, certification, and onboarding records, coordinating schedules and documentation.
• Handle purchasing documentation, invoices, and budget tracking, preparing financial information for management review.
• Enter and maintain high‑volume data in HIFIS, spreadsheets, and other tracking tools, ensuring accuracy and confidentiality.
• Coordinate meetings, prepare agendas and minutes, support recruitment administration, and manage office supplies.

Required profile

• Diploma, certificate, degree or equivalent experience in Business Administration, Office Administration, Human Resources or related field.
• Experience providing administrative support in a complex, high‑volume or 24/7 environment, with strong data‑entry and scheduling skills.
• Demonstrated ability to manage confidential information, meet recurring deadlines, and communicate effectively.

Required skills

• Microsoft Excel
• Microsoft Office
• HIFIS

What we offer

• Employee assistance program
• On‑site parking
• Paid time off