Secretary, Oncology Clinic

About the role

The Oncology Clinic Secretary provides essential administrative and secretarial support to the health‑care team, ensuring smooth communication and efficient patient flow. This position works closely with clinicians, patients, and external partners in a fast‑paced clinical environment.

Key responsibilities

• Answer and triage incoming calls, determine urgency, and relay information to clinical staff or external facilities.
• Coordinate patient appointments and diagnostic tests in collaboration with the clinical team.
• Access the patient information system to retrieve and update patient data as needed.
• Greet visitors, manage enquiries, and handle mail screening and distribution.
• Arrange meetings, prepare agendas, record minutes, and distribute meeting materials.
• Format, edit, and draft routine correspondence and documents for signature.
• Assist clinicians with research documentation, grant applications, and report preparation.
• Support clinician scheduling, timekeeping, and coverage planning.
• Perform other related duties as assigned.

Required profile

• Grade 12 and graduation from a recognized secretarial program, including a course in medical transcription.
• Three years of recent related experience or an equivalent combination of education and training.
• Understanding of the historic and ongoing impacts of settler colonialism on Indigenous Peoples, commitment to Indigenous cultural safety, humility, and anti‑racism practices.
• Familiarity with legislative obligations and provincial commitments within BC Cancer contexts.

Required skills

• Medical transcription

What we offer

• Opportunity to work within a collaborative, patient‑focused oncology team.
• Professional development in health‑care administration and cultural safety.