School Business Supervisor (35 hrs)

About the role

The Supervisor of School Business supports daily operations at White Oaks Secondary School, overseeing budgeting, finance, teacher on‑calls, and office staff to ensure smooth functioning for students, staff and the community.

Key responsibilities

• Administer, record and report all financial activities, ensuring compliance with board policies, municipal, provincial and federal regulations.
• Promote and manage the online payment system for fees, purchases, field trips and fundraising.
• Coordinate school purchases, approvals and procurement procedures to meet budget and timing requirements.
• Prepare monthly reconciliations, budget status reports, bank and purchase‑card reconciliations, HST rebate submissions and board budget reconciliations.
• Manage teacher on‑calls, occasional teachers and long‑term/short‑term LTOs, ensuring compliance with collective agreements and student safety.
• Verify staff absences in the HR Attendance Management System, applying correct codes and budget allocations.
• Facilitate administrative processes, special events and programs such as registration, commencement and community awards.
• Supervise hiring, training, evaluation and scheduling of office staff, aligning goals with the board’s strategic plan.

Required profile

• Three‑year college diploma in Business Administration or equivalent.
• Six years of relevant administrative experience with a solid understanding of accounting principles and PSAB.
• Strong communication, interpersonal and conflict‑resolution abilities.
• Valid driver’s licence and personal transportation for bank deposits.

Required skills

• Advanced Microsoft Office and Google Suite proficiency.
• Experience with computerized accounting systems.
• Knowledge of HDSB software such as ISYS, SFE, Sparkrock, School Cash Suite, Edge4, Aspen, Ebase and School Messenger.