Receptionist – Front Desk & Office Services

About the role

The Receptionist is the first point of contact for employees, clients, visitors, and vendors, delivering a professional and welcoming experience while supporting the smooth operation of office facilities. This role blends front‑desk concierge duties with office administration, facilities coordination, real‑estate support, and employee onboarding in a fast‑paced financial services environment.

Key responsibilities

• Provide onsite reception coverage during business hours, answer and direct calls, and greet guests courteously.
• Maintain visitor schedules, desk assignments, conference room calendars, and prepare meeting spaces, including catering and hospitality logistics.
• Monitor office appearance, cleanliness, and functionality; act as primary contact for facilities vendors and building management.
• Coordinate maintenance requests, manage office supplies, kitchen inventory, and restroom stock.
• Support corporate real‑estate initiatives, oversee office space planning, occupancy management, and workplace optimization.
• Handle move, add, and change requests; manage seating assignments and floor plans using workplace management systems.

Required profile

• Highly organized and service‑oriented with a professional demeanor.
• Ability to manage multiple priorities in a fast‑paced environment.
• Strong confidentiality and customer‑service focus.

Required skills

• Experience with workplace management software such as OfficeSpace.
• Familiarity with WISP (Workplace Information System Platform).