Administrative Coordinator – Purchasing Department

About the role

Lufa Farms, which sells fresh, local groceries online and partners with local farmers, is looking for an Administrative Coordinator to join its purchasing department. Reporting to the Inventory Manager, the role prepares and updates weekly reports and follows up on tasks related to promotional activities, working closely with all team members and respecting deadlines.

Key responsibilities

• Assist the team in managing and updating weekly purchasing reports
• Extract and analyze data, and complete and update purchasing documents and reports
• Follow up with suppliers and draft internal and external purchasing communications
• Prepare administrative documents required for purchasing management
• Help develop and implement new processes in the purchasing department, documenting informal ones
• Work with the IT department to optimize purchasing processes
• Take part in strategic meetings and act as the main contact between the purchasing team and other departments
• Monitor ongoing projects and document supplier performance
• Take part in interdepartmental projects

Required profile

• Bachelor's degree in administration, marketing or an equivalent field, plus relevant experience
• Two to three years of experience in merchandizing or another purchasing role
• Bilingual French and English, written and spoken
• Strong analytical, organizational and structuring skills, good priority management, initiative, autonomy and attention to detail
• Excellent problem-solving skills

Required skills

• Advanced knowledge of the Microsoft Office suite (Excel, PowerPoint, Word)
• Assets: experience with online search tools and product recommendation software, and knowledge of website, mobile site and app merchandizing

What we offer

• Full-time schedule (40 hours/week, Monday to Friday, 8:00 am to 4:00 pm), with occasional flexibility outside normal hours
• Salary to be determined based on experience and knowledge
• Cell phone expense reimbursement up to 60% of the monthly amount (capped at $60)
• Health, dental and disability insurance after the probation period (50% paid by the employee)
• TELUS Health Virtual Care and the Employee and Family Assistance Program
• 30% discount on the Lufa Farms basket