Physician Resources & Office Administrator

About the role

Group Health Centre is hiring a Physician Resources & Office Administrator, reporting to the Manager, ADMG Operations. The role gives comprehensive administrative and human resources support to the physician group, coordinating physician-related matters, office operations and day-to-day administration, and supporting the ADMG. It is a permanent full-time position.

Key responsibilities

• Physician resources: maintain files for physicians, locums and specialists (anniversaries, shareholder status, vacation entitlement, milestones); act as lead for the ADP HRIS and coordinate learning and policy sign-offs in the ADP Learning Management System
• Coordinate physician recognition activities, support onboarding and offboarding, and keep membership and license files accurate
• Communicate with the CMPA and OMA on membership changes, coordinate Professional Development Leave, and manage physician benefit coverage and disputes with the benefits provider
• Office administration: optimize Microsoft 365 use, book and coordinate shareholder meetings, maintain shareholder and board records, and notify the accountant and corporate lawyer of changes
• Support the ADMG CEO and Board with scheduling, correspondence, document drafting, meeting minutes and a high volume of inquiries
• Contribute to organizational projects, committees and process improvement, and report departmental trends to leadership

Required profile

• Three months to one year of work-related experience or a specific training certificate (e.g., executive office administration, human resources)
• Strong organization, discretion, professionalism and attention to detail
• Excellent verbal and written communication and relationship-building skills with physicians and staff
• Ability to prioritize, meet deadlines and handle sensitive matters with sound judgment

Required skills

• Advanced Microsoft Office Suite skills
• ADP HRIS and ADP Learning Management System

What we offer

• Pay of $33.54 - $40.80 per hour, commensurate with experience
• Comprehensive benefit package
• Enrollment in the Healthcare of Ontario Pension Plan (HOOPP)
• Non-union position

Applications close November 18, 2026, through the ADP Career Center, with a cover letter and resume.