Legal Assistant – Emerging High‑Growth Companies

About the role

The Emerging High‑Growth Companies group at Osler, Hoskin & Harcourt LLP is seeking a full‑time Legal Assistant for its Vancouver office. You will provide comprehensive practice‑management support to a team of lawyers, helping to streamline daily operations and enhance client service.

Key responsibilities

• Monitor lawyers’ inboxes, manage calendars, and track actionable items to optimise workflow.
• Maintain the e‑filing system, create and organise folders in iManage, and liaise with other legal assistants on file matters.
• Enter and release time charges promptly, following up on any delinquent entries.
• Prepare and dispatch DocuSign packages to internal and external parties.
• Support new‑business intake, including KYC research and client account set‑up.
• Assist with billing processes: review pre‑bills, verify fees, prepare write‑offs and respond to client inquiries in collaboration with billing and collections coordinators.
• Coordinate document workflow, audit inquiries, closing‑books procedures and document formatting such as black‑line edits.
• Produce internal and external presentations using Word, Excel and PowerPoint.
• Maintain lawyer bios and client intelligence data in OnePlace.
• Arrange travel, accommodation and logistics for client functions and board meetings.

Required profile

• Demonstrated experience providing administrative support in a professional services environment, preferably legal.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent written communication skills in English.

Required skills

• iManage document management system
• DocuSign electronic signature platform
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• OnePlace client intelligence tool