Corporate Legal & Executive Assistant (12‑18 mo Maternity Leave Contract)

About the role

We are seeking a Corporate Legal Assistant / Executive Assistant / Office Administrator to provide high‑level support to our CEO, CLO and broader business functions during a 12‑18 month maternity leave cover. The role combines executive assistance, legal operations, finance, HR and office management within a fast‑growing food‑science company.

Key responsibilities

• Act as Executive Assistant to the CEO and CLO, managing calendars, meetings and Board of Directors logistics.
• Support legal operations by handling vendor agreements, NDAs, onboarding documentation and tracking legal deadlines.
• Manage accounts payable for headquarters, process invoices and assist the CFO with audit‑ready documentation.
• Prepare onboarding packages, maintain employee records and assist with HR inquiries and benefits enrollment.
• Oversee office supplies, maintain a clean and safe work environment and provide general administrative support.

Required profile

• Diploma or certificate in Legal Administration, Executive Administration or a related field.
• Minimum 5 years experience as a Legal Assistant, Executive Assistant or Office Administrator, preferably in a corporate setting.
• Strong organizational, time‑management and communication skills with a high degree of professionalism and discretion.
• Ability to handle confidential information, prioritize competing tasks and work extended hours when needed.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Adobe Acrobat