Administrative Assistant

About the role

The Computational and Data Systems Institute (CDSI) at McGill University seeks an Administrative Assistant on a 1‑year fixed‑term contract. The role supports the institute’s daily operations, including workshops, summer camps, events, and financial administration.

Key responsibilities

• Provide high‑level administrative support to the CDSI Director, managing schedules and commitments.
• Coordinate events, meetings, workshops, and conferences, handling logistics, agendas, minutes, and follow‑up actions.
• Assist with budget preparation, grant applications, account reconciliation, and purchase processing using MMP.
• Serve as a resource for research staff and faculty on university policies and procedures.
• Develop and implement administrative procedures to meet quality standards.

Required profile

• Strong organizational and problem‑solving abilities.
• Excellent communication skills and client‑service orientation.
• Ability to work independently and collaborate with supervisors.
• Attention to detail in financial and administrative tasks.

Required skills

• Familiarity with MMP procurement system.

What we offer

• Opportunity to work in a dynamic research environment at a leading university.
• Exposure to AI, data science, and interdisciplinary projects.
• Professional development and networking opportunities.