Recruitment and Admissions Assistant

About the role

The Recruitment and Admissions Assistant provides front‑line assistance to prospective and current students applying to undergraduate and professional graduate programs at UBC Sauder School of Business. The role supports the admissions team, handles inquiries, and assists with scheduling, reporting, and event planning.

Key responsibilities

• Respond to telephone, email and in‑person inquiries about admissions policies, procedures and application status.
• Screen prospective inquiries, book advising appointments, and resolve student complaints or escalations.
• Prepare and mail promotional and admission materials, and assist with recruitment events and information sessions.
• Enter and update applicant data (academic records, test scores, work experience) in the admissions database and correspond with applicants on missing documentation.
• Provide secretarial support to the Director of Recruitment & Admissions, including expense reports, travel arrangements, meeting agendas and minutes.

Required profile

• High school graduation plus a two‑year post‑secondary diploma and at least three years of related experience, or an equivalent combination of education and experience.
• Demonstrated commitment to equity, diversity and inclusion and ability to work respectfully with diverse perspectives.
• Ability to work independently with minimal supervision while following detailed instructions for new assignments.

Required skills

• Strong written and verbal communication skills for interacting with students, faculty and staff.
• Proficiency in office software and database entry, including accurate GPA calculations and transcript assessments.
• Organizational skills for managing mail, scheduling, and coordinating recruitment events.