Administrative Coordinator

About the role

The Administrative Coordinator provides high‑level administrative and executive support to the Assistant Dean, Recruitment & Admissions, and senior management within UBC Sauder School of Business. This role ensures smooth operation of the Recruitment and Admissions unit through confidential handling of information and coordination of complex schedules.

Key responsibilities

• Manage executive calendars, travel arrangements, and meeting logistics for the Assistant Dean and senior team.
• Coordinate the unit’s operational work plan, track deadlines, and facilitate communication across teams.
• Oversee financial duties including expense tracking, invoice processing, and budget reporting via Workday.
• Support human resources functions such as onboarding, off‑boarding, and workforce planning.
• Draft and edit reports, presentations, and briefing materials for internal and external audiences.

Required profile

• Demonstrated ability to handle sensitive and confidential information with discretion.
• Strong organizational skills with the capacity to prioritize multiple competing tasks.
• Excellent written and verbal communication skills for interacting with internal and international partners.
• Proactive problem‑solving attitude and ability to work independently.