Operations and Facilities Assistant

About the role

The Operations and Facilities Assistant supports the UBC Sauder School of Business by ensuring that campus facilities are safe, well‑maintained, and ready for teaching, learning, research and work. The role acts as a primary point of contact for reception, coordinates administrative processes and assists with facilities‑related requests across multiple buildings.

Key responsibilities

• Serve as first point of contact for reception, handling complex enquiries and coordinating responses.
• Manage office space requests, stationery inventory, mail and courier operations, and procurement of branded items.
• Administer building, office, laboratory and lounge access, including key‑card and alarm codes.
• Oversee financial transactions, liaise with finance for payment issues, and maintain records of equipment, billing and telecommunications.
• Tri­age facilities requests, coordinate office moves, furniture installations and space planning.
• Conduct regular building inspections, report maintenance issues, and act as Floor Warden during emergencies.
• Coordinate event set‑up and tear‑down, ensuring safety and proper configuration of classrooms and meeting rooms.

Required profile

• Demonstrated ability to handle sensitive and confidential matters with discretion.
• Strong organizational and judgment skills to prioritize operational needs and resolve competing requests.