Administrative Assistant

About the role

We are seeking an Administrative Assistant to support daily office operations in a fast‑paced retail and wholesale environment. The role involves coordinating information flow, handling correspondence, and providing comprehensive support to senior management and staff.

Key responsibilities

• Assist with staff consultation and grievance procedures.
• Coordinate the flow of information within the team.
• Open, distribute mail and other materials.
• Plan and organize daily operations and establish office procedures.
• Schedule and confirm appointments, manage contracts, and answer telephone calls and electronic enquiries.
• Advise senior management and respond to employee questions and complaints.
• Order office supplies, maintain inventory, and oversee payroll administration.
• Arrange travel itineraries, make reservations, and greet visitors.
• Set up and maintain manual and computerized filing systems.
• Type, proofread correspondence and documents, conduct research, and perform data entry.
• Provide customer service and support marketing communications.
• Maintain digital databases and perform basic bookkeeping tasks.

Required profile

• College, CEGEP or comparable diploma (1‑2 year program).
• 1 to less than 2 years of relevant administrative experience.
• Ability to work onsite in a retail/wholesale setting with no remote option.
• Strong organizational skills, attention to detail, and ability to meet tight deadlines.
• Excellent oral and written communication, multitasking, and judgment.

Required skills

• Google Docs
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Windows
• Microsoft Word
• Adobe Photoshop
• Social Media platforms
• Microsoft Office suite
• Adobe Acrobat Reader
• Electronic mail handling