Executive Assistant to CEO

About the role

The Toronto Transit Commission is seeking a highly organized Executive Assistant to support the Chief Executive Officer. This role ensures the CEO’s office runs smoothly, handling calendar management, travel coordination, and stakeholder communications in a fast‑paced environment.

Key responsibilities

• Manage and prioritize the CEO’s calendar, scheduling meetings and aligning commitments with organizational priorities.
• Arrange domestic and international travel, including itineraries, accommodations, and logistics.
• Serve as the primary point of contact for internal and external inquiries directed to the CEO’s office.
• Coordinate and prepare materials for internal and external meetings, ensuring follow‑up actions are tracked.
• Liaise with senior leadership, board members, government representatives, and other stakeholders.
• Maintain the executive office environment in collaboration with IT, Facilities, and Property Services.

Required profile

• Demonstrated experience providing high‑level administrative support to senior executives.
• Exceptional organizational skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Discretion in handling confidential information.
• Adaptability to a dynamic, fast‑moving workplace.

Required skills

• Proficiency in calendar and email management tools.
• Experience with travel booking platforms.
• Ability to prepare professional documents and presentations.

What we offer

• Competitive salary range of $96,460 – $120,611 CAD per year.
• Permanent, full‑time position with a 35‑hour work week.
• On‑site work in a modern office located in Toronto.
• Opportunity to contribute to a leading public transit organization.