Executive Assistant to CEO & Board Liaison

About the role

We are seeking a proactive Executive Assistant to support a dynamic Chief Executive Officer and act as a liaison with the Board of Directors. This hybrid position (three days onsite in North York) offers the chance to work closely with senior leadership in a well‑established Toronto organization.

Key responsibilities

• Manage the CEO’s complex calendar, prioritize demands, and ensure efficient use of time.
• Screen and triage email, handle confidential matters, and maintain high‑level discretion.
• Draft letters, correspondence, and review Board materials and reports.
• Coordinate travel arrangements, itineraries, and compile meeting documents.
• Prepare Board and Committee meeting packages, track submission timelines, and attend meetings to take minutes.
• Organise off‑site meetings, conferences, and other business events in collaboration with internal teams.
• Process expense submissions for the CEO and Board, securing required approvals.
• Facilitate communication between the CEO’s office and internal departments, building trust and credibility.

Required profile

• Demonstrated experience supporting senior executives, preferably in a fast‑paced environment.
• Exceptional organizational skills with a strong attention to detail.
• Ability to handle sensitive information with utmost confidentiality.
• Excellent written and verbal communication skills.
• Proactive attitude, strong initiative, and a collaborative mindset.

Required skills

• Advanced calendar and email management.
• Professional document preparation and editing.
• Travel coordination and itinerary planning.
• Minute‑taking and action‑item tracking.

What we offer

• Salary up to CAD 110,000.
• Parking, 100% employer‑paid benefit plan, robust RRSP.
• 3–4 weeks of vacation and additional employee perks.
• Hybrid work arrangement with three days per week in the office.