Senior Program Assistant – Undergraduate Medical Education

About the role

The Senior Program Assistant (SPA) supports the Office of Undergraduate Medical Education (OUGME) within the MD Undergraduate Program. This role provides confidential administrative and coordination assistance, ensuring smooth daily operations and high‑quality service to faculty, staff, and students.

Key responsibilities

• Coordinate the flow of information for day‑to‑day activities across OUGME.
• Manage calendars for 3‑4 faculty leaders, including scheduling large‑group and committee meetings.
• Provide general secretarial and committee support, preparing agendas, minutes, and related documentation.
• Implement office routines, adhere to university policies, and maintain confidentiality.
• Interact regularly with MDUP staff, Faculty of Medicine offices, and UBC central services.
• Offer cross‑functional coverage to ensure continuity during absences or peak periods.
• Occasionally travel within the Lower Mainland to support UGME events at other UBC sites.

Required profile

• Professional work ethic with a strong customer‑service orientation.
• Ability to maintain confidentiality and exercise sound judgment.
• Excellent communication and relationship‑building skills.
• Collaborative mindset to work effectively within a team model.

Required skills

What we offer

• Competitive monthly salary range of $4,739 – $5,102 CAD.
• Inclusive and diverse workplace committed to employment equity.
• Opportunities for professional growth within a leading health‑education institution.