Administrative Assistant – Building & Office Support

About the role

PBS Systems is seeking a highly organized, self‑motivated Administrative Assistant to support building and office operations at its Calgary head office. This entry‑level position involves day‑to‑day facility management, purchasing, and front‑desk duties to ensure a safe, efficient, and welcoming workplace.

Key responsibilities

• Maintain a clean, safe building environment and coordinate regular maintenance inspections.
• Schedule and perform minor repairs or arrange external contractors as needed.
• Manage office, toner, and kitchen supply inventories, placing orders to keep stock levels adequate.
• Serve as the front‑desk point of contact: greet guests, handle mail and packages, and process cheque coding.
• Assist with new‑hire onboarding, including desk setup and building access.
• Operate multiple software tools for building security, purchasing, and customer information.
• Handle shipping and receiving requests and perform other duties as required.

Required profile

• 1‑2 years of building administration or related experience preferred.
• Experience with shipping and receiving processes.
• Strong organizational, time‑management, and multitasking abilities.
• Self‑starter who can work independently and prioritize tasks.

Required skills

• Proficient with Microsoft Office Suite.