Administrative Assistant – Buildings Team

About the role

Stantec’s Buildings team is seeking a highly organized Administrative Assistant to support approximately 300 staff across Alberta. The role blends logistical coordination with creative proposal development, ensuring our business development efforts are polished and compelling.

Key responsibilities

• Prepare, edit, proofread, and format proposals, reports, specifications, meeting minutes, and client correspondence.
• Assist with project setup, contract documentation, and tracking of required project records.
• Support the administration of collaboration tools such as Microsoft Teams and SharePoint.
• Maintain electronic filing systems, equipment logs, and basic databases.
• Coordinate office logistics, including meeting rooms, supplies, and occasional team events.
• Collaborate with internal marketing and subject‑matter experts to develop high‑quality proposals.
• Monitor internal systems for new project opportunities and plan business‑development events.
• Create promotional materials to support marketing initiatives.

Required profile

• Proactive, detail‑oriented individual who thrives in a fast‑paced, team‑oriented environment.
• Strong ability to work on complex proposals across multiple sectors.
• Creative problem‑solver with sound professional judgment.
• Effective collaborator within a multidisciplinary team.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams
• SharePoint

What we offer

• Opportunity to work with leading architects, engineers, and designers on impactful projects.
• Collaborative culture focused on sustainable design.
• Professional development within a global integrated design practice.