Team Administrative Assistant

About the role

The Team Administrative Assistant provides essential administrative and clerical support to department managers and frontline staff within the Children’s Aid Society. This full‑time, permanent position also offers backup coverage for other administrative assistants and reception duties as needed.

Key responsibilities

• Deliver administrative and clerical assistance to various department managers and frontline personnel.
• Provide backup coverage for other Administrative Assistants and reception functions.
• Maintain multiple calendars, manage data, and develop efficient administrative systems.
• Assess workflow, suggest improvements, and ensure confidentiality of sensitive information.
• Travel to district locations when required.

Required profile

• Business or commercial diploma/certificate from an accredited college, or equivalent combination of education and experience.
• Strong interpersonal, written, and verbal communication abilities.
• Excellent organizational, coordination, and time‑management skills.
• Ability to work independently or as part of a team and adapt to change.
• Commitment to diversity, equity, inclusion, and professional judgment.
• Successful criminal records check upon conditional offer.

Required skills

• Intermediate to advanced proficiency in Microsoft Outlook.
• Intermediate to advanced proficiency in Microsoft Word.
• Intermediate to advanced proficiency in Microsoft Excel.
• Intermediate to advanced proficiency in Microsoft PowerPoint.

What we offer

• Competitive salary range of $47,095 – $55,744 CAD per year.
• Full‑time permanent employment (33.75 hours/week).
• Opportunities to contribute to a supportive, inclusive community focused on child welfare.