Senior Executive Assistant

About the role

EQ Bank is hiring a Senior Executive Assistant in Toronto to serve as a trusted partner to one or more senior executives and a senior member of the Executive Assistant function within the Office of the Executive. Reporting to the Manager, Executive Office & Board Liaison, the role supports executive priorities, stakeholder management, communications, planning, travel, meetings and strategic initiatives in a fast-paced environment. It also contributes to the effectiveness of the Executive Office through team initiatives, mentoring peers and sharing best practices.

Key responsibilities

• Support the Executive Assistant team: onboarding, mentorship, guidance, knowledge sharing and complex scheduling, travel, stakeholder management and event coordination
• Act as a trusted point of contact between the executive and internal and external stakeholders, representing the executive with discretion and judgment
• Manage complex executive calendars, resolve scheduling conflicts and recommend allocation of executive time
• Draft executive correspondence, briefing notes, presentations and talking points, and monitor and triage incoming correspondence
• Track priorities, commitments, strategic initiatives and follow-up actions, escalating risks and delays
• Coordinate meetings and events, including agendas, briefing materials, logistics, catering, room reservations and follow-up
• Prepare, edit and coordinate confidential reports, presentations and briefing materials, and maintain secure records and digital filing systems
• Coordinate domestic and international travel, including transportation, accommodation and itineraries, and prepare, submit and reconcile expenses
• Champion Microsoft 365, automation and AI-enabled tools to improve executive productivity

Required profile

• Highly organized, solutions-oriented and able to work with minimal direction
• Exceptional relationship management skills and strong business acumen
• Ability to anticipate issues, remove administrative friction and handle sensitive, confidential matters