Office Administrator

About the role

Mace is seeking an Office Administrator to support its consult business in Toronto. The role provides comprehensive administrative support to senior leadership and project teams, ensuring smooth office operations and effective project coordination.

Key responsibilities

• Arrange accounts and purchasing with suppliers for courier services, printing, office supplies, PPE and signage.
• Book meeting rooms, coordinate catering, prepare agendas, record minutes and track action items.
• Order and maintain office and printer supplies, manage petty cash and expense reconciliation.
• Support monthly project performance tracking, reporting and preparation of presentations.
• Coordinate onboarding activities, maintain employee records, training files and travel arrangements.

Required profile

• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Access).
• Experience with web‑based systems and document‑management platforms.
• Knowledge of office administration, procurement and supplier coordination.
• Excellent verbal and written communication skills.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Access
• Web‑based document management