Senior Documents Management Assistant

About the role

The United Nations Environment Programme (UNEP) seeks a senior professional to manage translation and documentation processes for the Secretariat of the Convention on Biological Diversity in Montreal. Reporting to the Deputy Executive Secretary and the Editor of the Documentation and Language Unit, the incumbent will oversee translation workflows, tools, terminology, and document publishing.

Key responsibilities

• Manage translation requests, coordinate translator teams, and maintain rosters of freelance translators across all UN official languages.
• Oversee translation tools, including translation memories and machine‑translation, and provide training and technical assistance.
• Develop and maintain multilingual glossaries and ensure consistent terminology.
• Prepare document templates, apply macros in MS Word, and post finalized documents to the UN Official Document System.
• Collect, analyse, and visualise data for reporting and knowledge‑management purposes.

Required profile

• Minimum ten years of progressively responsible experience in translation management or related documentation.
• High school diploma required; technical or vocational certificate in language studies is desirable.

Required skills

• Translation memories and machine‑translation tools
• MS Word macro development and template design
• Data analytics and visualisation