School Administrative Assistant Substitute (2026-2027)

About the role

The Halifax Regional Centre for Education is building a substitute list for School Based Administrative Assistants for the 2026‑2027 school year. Substitutes provide day‑to‑day and short‑term administrative support to schools when permanent staff are absent, ensuring smooth operations across the district.

Key responsibilities

• Provide comprehensive administrative assistance to school offices, handling correspondence, filing, and data entry.
• Perform day‑to‑day office tasks such as managing schedules, appointments, and phone inquiries.
• Utilise an advanced computer system and, after training, operate the Student Information System.
• Assist with the maintenance of student records and related documentation.
• Support communication between school staff, families, and external partners.
• Adapt to multiple school locations as needed, offering reliable coverage.

Required profile

• Completion of a diploma or certificate program in Office Administration, Management, Secretarial Science, or an equivalent qualification obtained through relevant job training and experience.
• Minimum two years of recent experience in a fast‑paced office environment.
• Proficiency in word processing, spreadsheets, and database applications.
• Willingness to train on job‑related software, including an advanced Student Information System.
• Ability to undergo a current Criminal Records Check, Vulnerable Sector Check, and Child Abuse Register search.
• Readiness to work across various school sites within the Halifax region.

Required skills

• Word processing
• Spreadsheets
• Databases