Office Administrative Assistant

About the role

The Office Administrative Assistant will support daily office operations for a busy immigration services firm. This position requires strong organizational abilities, customer‑service focus, and the capacity to handle multiple tasks in a fast‑paced environment.

Key responsibilities

• Schedule and confirm client appointments.
• Answer telephone calls, relay messages, and respond to electronic enquiries.
• Order office supplies and maintain inventory levels.
• Set up and maintain manual and computerized filing systems.
• Perform data entry and basic bookkeeping tasks.
• Provide front‑desk customer service and support.
• Maintain attention to detail while handling repetitive tasks.
• Work independently under pressure and meet deadlines.

Required profile

• 1–2 years of administrative experience.
• Excellent oral and written communication skills.
• Ability to multitask and manage time effectively.
• Strong judgment, flexibility, and reliability.
• Organized, accurate, and client‑focused.
• Team player with a proactive attitude.
• Capability to work in a fast‑paced, pressure‑filled environment.
• Attention to detail and ability to follow procedures.