Sales Coordinator (Montreal)

About the role

PIMCO, a global leader in active fixed income investing, is hiring a Sales Coordinator in Montreal. The role suits resourceful self-starters and sits in a fast-paced environment requiring professionalism, organization, teamwork, attention to detail and the ability to multitask and prioritize.

Key responsibilities

• Coordinate travel arrangements through Concur and Direct Travel, arrange ground transport and hotels, and prepare final itineraries.
• Process expense reports through Concur, prepare for monthly expense meetings, track reports until reimbursement and reconcile expenses with credit card statements.
• Schedule client and internal meetings, prepare materials and refreshments, and keep managers on schedule.
• Help organize client events: liaise with Client Events for venues, manage invitations and RSVPs, and oversee menus, AV and venue setup.
• Handle incoming calls, write follow-up correspondence, take part in special projects and support onboarding of new employees and consultants.
• Maintain accurate client, contact and activity data in the CRM, check for duplicates or outdated records, and help prepare reports and lists for sales, marketing and client service.

Required profile

• 1-2 years of administrative experience supporting multiple executives.
• Fluent French and English, with professional spoken and written English because of daily communication with colleagues in Ontario and the United States and with clients outside Quebec.
• Two-year college degree preferred but not required.
• Strong written and verbal communication, telephone management and email writing skills.
• Self-starter, quick learner, organized, detail-oriented, customer-focused and able to adapt to change with little notice.

Required skills

• Intermediate to advanced working knowledge of MS Word, Excel and Outlook.
• Experience with Concur and CRM data management.