Receptionist and Office Assistant

About the role

The Receptionist & Office Assistant ensures a welcoming, professional front‑of‑house experience while providing essential administrative support across multiple departments. This full‑time position balances front‑desk duties with office operations, facilities coordination, and vendor management in a customer‑service‑focused environment.

Key responsibilities

• Answer incoming calls, greet visitors, and maintain a polished front‑desk presence.
• Prepare documents, perform data entry, generate reports, and coordinate departmental initiatives.
• Manage outgoing correspondence, mail, and courier services, including tracking and distribution.
• Coordinate meeting‑room bookings, set up rooms, arrange catering, and support internal events.
• Maintain shared spaces, kitchens, and office supplies, ensuring cleanliness and adequate stock.
• Liaise with building management on facilities issues and support security access and safety protocols.
• Oversee relationships with office vendors, monitor inventory, and handle invoice processing and expense tracking for office‑related services.

Required profile

• Flexible, dependable, and able to manage multiple priorities in a fast‑moving environment.
• Strong customer‑service orientation with a commitment to delivering exceptional service to internal and external clients.
• Willingness to act as a primary backup to the Office Administrator.

Required skills