Reception + Office Services Assistant

About the role

The Reception + Office Services Assistant is the face of MT+Co. in the Victoria office, providing front‑desk and office‑services support while reporting to the IT + Facilities Manager. This full‑time, on‑site role ensures a welcoming environment for visitors, clients, vendors and staff.

Key responsibilities

• Welcome visitors, manage sign‑in logs and direct calls and inquiries.
• Co‑manage the reception email inbox with the Vancouver counterpart.
• Handle boardroom bookings, set‑up, catering and AV requirements.
• Maintain office cleanliness, supplies, coffee, fruit, and first‑aid kits.
• Process mail, courier services and deliveries, and keep accurate records.
• Manage the Victoria library, onboarding materials and office tours.
• Coordinate access cards, key allocation, and security procedures.
• Oversee plant care, furniture setup, printer/scanner maintenance, and boardroom technology.
• Assist with safety inspections, fire‑warden duties and occasional event planning.

Required profile

• At least 1 year of reception experience; office services, facilities or health‑and‑safety experience is a plus.
• Detail‑oriented, curious, supportive and able to work collaboratively with all teams.

What we offer

• Base salary between CAD 45,000 and CAD 60,000 per year, determined by experience and skills.
• Competitive bonus program and 100 % employer‑paid benefits.
• Additional perks such as catered meals, office amenities and professional development opportunities.