Office Clerk – Administrative Support

About the role

We are looking for an Office Clerk to be the friendly face and organized force behind our daily operations. Working closely with the Office Manager, you will support visitors, communications and office logistics to ensure smooth business flow.

Key responsibilities

• Welcome and assist visitors, clients, and staff while managing sign‑in procedures.
• Handle incoming calls, emails, and messages, directing them to the appropriate contacts.
• Perform administrative duties such as data entry, filing, mail distribution, and record keeping.
• Manage office supplies inventory, monitor equipment performance, and keep communal areas tidy.
• Coordinate meeting schedules, room bookings, travel arrangements, and assist with event preparation.
• Provide cross‑departmental support including document preparation, reporting, and scheduling.
• Assist with finance‑related tasks such as billing, accounts receivable/payable, payroll, and time/attendance tracking.
• Support claim assignment, recruitment processes, and employee relations as required.
• Maintain confidentiality of all job records and uphold company safety initiatives.

Required profile

• High School Diploma or GED (additional diploma or Bachelor’s in Business Administration is a plus).
• Valid driver’s license and ability to operate a vehicle under company policy.
• Strong organizational abilities, attention to detail, and capacity to work independently or as part of a team.

Required skills

• Proficiency with Microsoft Office Suite.
• Proficiency with Google Suite.
• Familiarity with Xactimate and/or XactAnalysis (preferred).