Office Assistant – Front‑line Support in Toronto

About the role

We are seeking an Office Assistant to provide professional, efficient front‑line support for employees, clients and visitors in a busy downtown Toronto office. Reporting to the Manager of Office Services, you will work within a small team to ensure smooth daily operations.

Key responsibilities

• Manage the mailroom: sort and deliver incoming mail, receive and distribute packages, and operate the mail machine.
• Operate and maintain office equipment such as photocopiers, fax machines and other devices.
• Maintain kitchen tidiness, order supplies and keep inventory up to date.
• Prepare meeting rooms, monitor back‑to‑back bookings and ensure rooms are ready for use.
• Coordinate catering requests for meetings as needed.
• Place maintenance requests and support general office upkeep.

Required profile

• Post‑secondary diploma or equivalent.
• 2‑3 years of related administrative experience and at least 1 year of customer‑service experience.
• Demonstrated ability to promote teamwork and collaboration.
• Strong time‑management, multitasking and attention‑to‑detail.
• High level of integrity, confidentiality and accountability.
• Effective verbal and written communication skills.

Required skills

What we offer

• Salary range $55,000‑$60,000 CAD per year.
• Excellent work environment with a comprehensive benefits package and pension.
• Opportunity to work in a large, multi‑entity private family office.