Senior Administrative Assistant

About the role

The Canadian Mental Health Association (CMHA) Ontario is seeking an experienced Senior Administrative Assistant to support the Chief Operating Officer and four Chief Officers. This 12‑month temporary role provides high‑level administrative and coordination assistance within a hybrid work environment.

Key responsibilities

• Manage Outlook calendars, schedule appointments, coordinate meetings, agendas, presentations and events for the COO and Chief Officers.
• Handle confidential correspondence, process invoices, expense claims, and maintain records and filing systems.
• Prepare meeting minutes, distribute them, and draft correspondence, memos and reports.
• Organise travel arrangements and support large meetings and stakeholder events.
• Set up surveys, generate reports using online survey tools, and produce spreadsheets and presentations.

Required profile

• 3‑5 years of administrative experience, preferably in the healthcare sector.
• Strong ability to prioritize competing demands and manage confidential information with discretion.
• Excellent written communication and interpersonal skills for internal and external stakeholder interaction.

Required skills

• Microsoft Outlook, Word, Excel, PowerPoint.
• SharePoint, Smartsheet, Salesforce.
• Graphics and database tools, online survey platforms.

What we offer

• Salary between $70,000 and $73,000 CAD per year (35‑hour week).
• Comprehensive benefits package including HOOPP pension, life, health and dental insurance, paid time‑off and professional development opportunities.
• Hybrid work model: 3 days onsite, 2 days remote, with flexibility up to 5 days onsite.