Office Assistant – Commercial Aluminum Group

About the role

The Office Assistant supports the Commercial Aluminum Group’s daily administrative, scheduling and operational functions. You will work closely with management, fabrication staff, installation crews and vendors to keep projects on track.

Key responsibilities

• Develop and maintain project schedules for aluminum and glass installations.
• Schedule installation and repair crews according to priorities and timelines.
• Coordinate with crews, subcontractors, clients and site teams to ensure projects stay on schedule.
• Order equipment and materials, track shipments and arrange travel for work crews.
• Prepare and process timesheets, expense submissions and basic bookkeeping tasks such as purchase orders and invoices.
• Maintain inventory records for office and project materials.
• Respond to phone, email and in‑person inquiries and direct them appropriately.
• Prepare correspondence, reports, meeting agendas and other administrative documents.
• Assist with contract administration, filing, scanning, photocopying and mail distribution.
• Attend meetings, record minutes and support general office coordination activities.

Required profile

• Completion of secondary school.
• At least 1 year experience in a window and door manufacturing company.
• At least 1 year experience as an office assistant in a commercial fabrication and installation setting.
• Minimum 2 years experience working with inventory.
• Experience preparing timesheets and using time‑tracking software for payroll.
• Experience in accounts receivable, including creating orders and invoicing.
• Knowledge of workplace safety procedures and safe work practices.
• Strong work ethic, punctuality and willingness to learn.
• Degree in Information Management is an asset.
• Legally authorized to work in Canada.

Required skills

• Inventory management.
• Bookkeeping (purchase orders and invoicing).
• Time‑tracking software for payroll processing.
• Knowledge of workplace safety procedures.