Office Assistant – Admissions Support

About the role

Provide accurate information on admissions requirements, deadlines, and procedures while supporting the admissions process for the Faculty of Dental Medicine and Oral Health Sciences.

Key responsibilities

• Answer routine inquiries from students, applicants, and faculty via email, phone, and in‑person.
• Review application files for completeness and accuracy, including Academic Workbooks.
• Assist in preparing, coordinating, and distributing admissions communications.
• Support planning and administration of interviews, MMIs, and other assessment activities.
• Compile admissions reports, statistical data, and maintain applicant databases.
• Provide administrative coverage during staff absences and vacations.
• Contribute to special projects, process‑improvement initiatives, and student‑affairs activities.
• Liaise with applicants, faculty reviewers, and administrative units to facilitate the admissions process.

Required profile

• High School Diploma with at least two years of relevant experience.
• Strong organizational, time‑management, and attention‑to‑detail skills.
• Excellent interpersonal, written, and verbal communication abilities.
• Ability to handle confidential information with discretion.
• Basic proficiency in French and fluency in English.

Required skills

• Advanced proficiency in Microsoft Office, especially Excel.
• Experience with admissions databases or CRM systems such as Slate.
• Strong data‑management and record‑keeping capabilities.
• Ability to work independently and as part of a collaborative team.