Executive Assistant to the CEO

About the role

Our client in Woodbridge is seeking a proactive Executive Assistant to support the CEO. The role is pivotal in ensuring the executive office runs smoothly, providing high‑level administrative and operational assistance in a fast‑paced environment.

Key responsibilities

• Manage the CEO’s complex calendar, aligning meetings, travel and strategic initiatives with business goals.
• Screen and prioritize the CEO’s inbox, drafting responses for review.
• Coordinate domestic and international travel, including flights, accommodations, itineraries and meeting logistics.
• Prepare agendas, briefing packages, executive summaries, presentations and other supporting materials for internal and external meetings.
• Organise meeting logistics such as scheduling, virtual platforms, catering and attendee communications.
• Process expense reports and maintain accurate financial records.
• Maintain organized electronic and physical filing systems for confidential documents.
• Serve as the primary liaison between the CEO and internal/external stakeholders, handling communications with professionalism and discretion.
• Support project coordination, track cross‑functional initiatives, monitor milestones and identify potential risks.
• Gather and analyse information, conduct research and produce reports to aid executive decision‑making.

Required profile

• 3‑5 years of experience supporting senior executives.
• Exceptional organizational abilities and sound judgment.
• Strong written and verbal communication skills with a high degree of discretion.
• Ability to anticipate needs, manage competing priorities and resolve scheduling conflicts.
• Proven track record of handling confidential information with integrity.

Required skills