Executive Assistant / Personal Assistant to CEO

About the role

The Executive Assistant/Personal Assistant provides high‑level administrative support to the Chief Executive Officer, ensuring the smooth operation of the CEO’s office. This role blends professional office management with personal assistance, handling both business‑critical tasks and private matters.

Key responsibilities

• Manage and maintain the CEO’s calendar, schedule meetings, appointments and travel arrangements.
• Prioritize and handle incoming communications, including calls, emails and correspondence, ensuring timely responses.
• Prepare, edit and format high‑quality correspondence, reports, presentations and other documents.
• Organise and coordinate meetings, prepare agendas, take minutes and follow up on action items.
• Assist with personal tasks and errands, manage personal appointments, travel and family events.
• Oversee day‑to‑day office operations, including supplies, equipment and coordination with other administrative staff.
• Arrange domestic and international travel, handling flights, accommodations and transportation.
• Plan and coordinate high‑profile events, conferences and meetings, managing all logistical aspects.
• Support special projects, conduct research, compile data and prepare reports for decision‑making.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field (preferred).
• Minimum 2‑3 years of experience as an executive assistant or in a similar administrative role supporting senior leadership.
• Professional demeanor, positive attitude and ability to work both independently and as part of a team.
• Proactive, resourceful problem‑solver with flexibility to adapt in a fast‑paced environment.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Other office software used for document creation and communication.