Executive Assistant & Board Administrator

About the role

The Health and Supportive Care Providers Oversight Authority (HSCPOA) is seeking an experienced Executive Assistant & Board Administrator to support the Chief Executive Officer, Board of Directors, and Board Committees. This remote position plays a pivotal role in ensuring smooth executive operations, governance processes, and stakeholder communications within Ontario’s health and supportive care sector.

Key responsibilities

• Manage the CEO’s calendar, meetings, correspondence, and priorities.
• Coordinate Board and Committee meetings, including agendas, briefing materials, minutes, and action‑item tracking.
• Act as a liaison between senior leadership, Board members, government representatives, and external partners.
• Prepare, review, and maintain reports, presentations, governance documentation, and executive communications with high accuracy and discretion.
• Support Board recruitment, nominations, onboarding, and governance administration.
• Oversee budget tracking, expense reporting, and administrative processes for the Office of the CEO.
• Identify and implement process improvements and technology solutions to enhance efficiency.

Required profile

• Minimum 5 years of progressive experience in senior administrative, executive assistant, or board governance roles.
• Post‑secondary diploma in Administrative Studies or a related discipline, or equivalent education and experience.
• Excellent written and verbal English communication skills.
• Ability to handle confidential information with discretion.
• Successful completion of a criminal record background check.

Required skills

What we offer

• Mission‑driven work contributing to public confidence and accountability in health care.
• Direct exposure to senior leadership and Board decision‑making.
• Collaborative, supportive culture that values professionalism and innovation.
• Primarily remote work environment with flexibility for occasional evening or weekend meetings.