Executive Assistant

About the role

The Executive Assistant provides high‑level administrative and organizational support to the President and the Executive Support Specialist, acting as a trusted liaison between executives, internal departments, clients, business partners and other stakeholders. The role demands exceptional judgment, discretion and organizational ability, managing complex schedules, communications, meetings, travel and competing priorities.

Key responsibilities

• Manage complex calendars, meetings, travel arrangements and competing priorities for the President.
• Serve as primary point of contact, coordinating communications and information flow between executives, employees, clients, contractors and partners.
• Schedule and coordinate meetings, prepare agendas, presentations and accurate minutes, and maintain action‑item registers.
• Arrange domestic and international travel, resolve travel issues, and handle expense reporting and corporate credit‑card reconciliation.
• Support cross‑departmental initiatives, special projects, corporate events and provide backup administrative assistance as needed.

Required profile

• Diploma or degree in business administration, office administration, communications or related field (preferred).
• Minimum five years of progressive executive‑support experience, preferably supporting senior leaders.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
• Strong experience coordinating complex calendars, meetings and international travel.
• Excellent written and verbal communication skills and ability to handle confidential information.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams
• Microsoft SharePoint
• Implementation of AI tools