Executive Assistant – Administrative & Operations Support

About the role

The Executive Assistant provides comprehensive administrative, financial, and human‑resources support to senior managers and their teams. This role ensures smooth office operations, drives process improvements, and acts as a trusted partner for strategic initiatives.

Key responsibilities

• Perform a wide range of clerical and administrative tasks, including calendar management, meeting coordination, and travel arrangements.
• Prepare invoices, expense claims, and budget reports while monitoring spend against targets.
• Gather, format, and present data in regular and ad‑hoc reports, dashboards, and customized exception reports.
• Lead planning, coordination, and execution of department events and meetings.
• Provide subject‑matter expertise for assigned strategic initiatives and maintain relationships with internal and external stakeholders.
• Develop and maintain filing systems, ensuring easy access to electronic and paper documents.
• Support communication efforts by drafting, editing, and distributing correspondence, presentations, and policy documents.
• Coach and mentor junior administrative assistants to build capability.
• Coordinate facilities‑related activities such as office moves, furniture planning, and vendor liaison.

Required profile

• Proven experience delivering senior‑level administrative and operational support in a fast‑paced environment.
• Strong analytical mindset with ability to break down strategic problems and provide actionable insights.
• Excellent relationship‑building skills with both internal teams and external partners.
• Detail‑oriented approach to budgeting, reporting, and compliance with documented processes.

Required skills

What we offer

• Opportunity to work with senior leadership on high‑impact projects.
• Professional development through coaching and mentorship responsibilities.
• Dynamic, collaborative workplace focused on continuous improvement.