Event Coordinator – Conference & Speaker Management

About the role

Strategy Institute is looking for a detail‑oriented Event Coordinator to support the planning and execution of multiple conferences and events throughout the year. The role will focus on speaker management, event administration, technology, and communications, working both remotely and on‑site at events.

Key responsibilities

• Serve as the primary point of contact for conference speakers, handling registration and onboarding.
• Collect, review, and manage speaker presentations and related materials.
• Maintain event apps and technology platforms, updating content and speaker information.
• Prepare and manage attendee, speaker, and registration lists.
• Coordinate name‑badge production and printed event materials.
• Ensure accuracy of all event data and reporting.
• Support event registration and attendee communications.
• Assist the Event Manager and Director with planning and execution activities.
• Track deadlines and follow up with speakers, vendors, and internal stakeholders.
• Maintain event documentation and project‑tracking tools.
• Provide on‑site event support as required.
• Help manage multiple conferences simultaneously.

Required profile

• 1–3 years of experience in events, administration, or a related field.
• Exceptional attention to detail and strong organizational abilities.
• Professional written and verbal communication skills, comfortable interacting with senior executives and speakers.
• Ability to work independently and as part of a collaborative team.
• Strong time‑management skills and capacity to prioritize competing deadlines.

Required skills

• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Google Sheets.
• Experience with event technology platforms and event apps.

What we offer

• Opportunity to work with a dynamic team producing industry‑leading conferences across multiple sectors.
• Exposure to high‑profile events and senior stakeholders.
• Competitive salary range of $60‑$65 k CAD per year.