Commercial Property Administrator

About the role

Anthem Properties is looking for a Commercial Property Administrator in Vancouver, BC. You will act as the main point of contact for tenant inquiries and maintenance requests, build strong relationships with tenants and deliver a proactive, high-quality level of service. The role sits alongside the property manager and covers tenant administration, billing support and lease compliance.

Key responsibilities

• Handle tenant inquiries and maintenance requests, and follow up on rental payments and rent collection assistance
• Input invoices and purchase orders into the ERP system and ensure expenses are correctly posted in the general ledger
• Disburse tenant invoices, collect insurance certificates and prepare tenant notices
• Support the property manager with move-ins and move-outs, and follow up on tenant sales reports and percentage rent invoices
• Liaise with third-party contractors and trades, and help with tendering contracts
• Help prepare annual operating and capital budgets
• Maintain utility tracking and operational reporting through portals, and collaborate with leasing, asset management, construction, accounting and development teams

Required profile

• At least 2 years of experience as a property administrator with accounts receivable and accounts payable experience
• Excellent oral and written communication and organizational skills
• Ability to foster positive tenant relationships and handle multiple tasks flexibly
• Independent self-starter who thrives in fast-paced environments

Required skills

• Strong knowledge of MS Office and Excel
• Strong knowledge of Yardi

What we offer

• Pay range of $60,000 to $68,000 depending on experience
• Annual salary reviews and performance bonuses
• Robust benefit plan and employee assistance program
• Educational assistance program
• Career growth opportunities and mentorship