Administrative Secretary – Physiotherapy & Rehabilitation

About the role

The Administrative Secretary provides essential reception and secretarial support to the Rehabilitation Physiotherapy Program at the Health Sciences Centre. Reporting to the Manager of Rehab Physiotherapy, the incumbent ensures smooth daily operations and effective communication with patients, staff, and the public.

Key responsibilities

• Enter referrals and maintain Excel databases.
• Answer multiple telephone lines, take and relay messages.
• Book appointments and manage scheduling systems (e.g., EPR, Accuro).
• Type correspondence and other documents.
• Learn and use department‑specific software and workload measurement tools.
• Maintain data integrity in departmental databases and spreadsheets.

Required profile

• Minimum one year of related experience, preferably in a health‑care setting.
• High school diploma meeting Manitoba standards and successful completion of a recognized secretarial training program.
• Typing speed of at least 50 wpm.
• Excellent oral and written communication skills.
• Ability to work under frequent interruptions and in a stressful environment.
• Demonstrated initiative, good judgement, and diplomatic interaction with patients and staff.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• EPR and Accuro scheduling systems (preferred)
• Medical terminology (preferred)

What we offer

• Competitive hourly wage ranging from $23.755 to $26.673 CAD.
• Part‑time (0.70 FTE) schedule with days, evenings, and weekends.
• On‑site work in a supportive health‑care environment.
• Opportunities for skill development and contribution to patient‑centered care.