Administrative Secretary – Community Health Services

About the role

The Administrative Secretary provides essential administrative support to managers within the community health area of the Winnipeg Regional Health Authority. Working on‑site, the incumbent assists with payroll, human‑resource tasks, supply management and facility operations to ensure smooth daily functioning.

Key responsibilities

• Provide time‑keeping and payroll assistance for managers.
• Support human‑resource functions, including documentation and onboarding.
• Prepare purchase orders, verify deliveries, and resolve supply discrepancies.
• Code invoices and expense claims accurately.
• Coordinate routine facility services such as parking, site orientations, equipment access, repairs, maintenance, housekeeping and security.
• Manage workload distribution within the administrative support team and cover duties across community sites as needed.
• Maintain a respectful work environment and participate in team coverage.

Required profile

• Minimum five years of progressively responsible secretarial experience.
• High school diploma meeting Manitoba standards and successful completion of a post‑secondary administrative assistant program.
• Strong written and oral English communication skills.
• Ability to prioritize a large workload, maintain confidentiality and meet tight deadlines.
• Problem‑solving aptitude and capacity to learn new computer applications.
• Current satisfactory Criminal Records Check (including Vulnerable Sector Search).

Required skills

• SAP (preferred).

What we offer

• Competitive salary range based on experience.
• Full‑time, day‑shift schedule (7.75 hours per day).
• Opportunities for professional growth within a large health‑care network.