Administrative Secretary – Community Health Services

About the role

The Administrative Secretary provides essential administrative support to managers within the community health area of the Winnipeg Regional Health Authority. This role ensures smooth daily operations, from payroll assistance to facility coordination, while contributing to a respectful and collaborative workplace.

Key responsibilities

• Manage time‑keeping and payroll support for managers.
• Assist with human‑resource functions, including documentation and onboarding.
• Prepare purchase orders, verify deliveries, and resolve supply discrepancies.
• Code invoices and expense claims accurately.
• Coordinate routine facility operations such as parking, site orientations, equipment access, repairs, housekeeping, and security.
• Facilitate workload sharing within the administrative support team across multiple sites.
• Perform general office duties, including meeting arrangement, minute taking, and correspondence.

Required profile

• Minimum five years of progressively responsible secretarial experience.
• High school diploma meeting Manitoba standards.
• Successful completion of a post‑secondary administrative assistant program (or equivalent combination of education and experience).
• Experience in a healthcare office and familiarity with SAP are assets.

Required skills

• Proficiency with SAP (asset).
• Excellent oral and written English communication.
• Strong organizational and problem‑solving abilities.
• Ability to maintain confidentiality and work independently under pressure.

What we offer

• Opportunity to grow a career within a large, integrated health‑care network.
• Supportive team environment focused on equitable health services.
• Competitive compensation aligned with collective agreement terms.