Administrative Secretary – Adult Emergency

About the role

This full‑time position provides essential clerical support to the Manager of Health Services – Adult Emergency and the Manager of Emergency Clinical Processes & SANE Program at the Health Sciences Centre. The role ensures smooth daily operations, accurate staffing information, and effective coordination of schedules and appointments.

Key responsibilities

• Process job postings, related paperwork, and maintain position control.
• Register new hires for orientation sessions and keep managers informed of staffing levels.
• Maintain employee profiles and schedule data in the ESP (Environment for Scheduling Personnel) system.
• Update day‑to‑day schedule changes, generate staffing reports, and run ad‑hoc analyses as requested.
• Coordinate managers' appointment calendars and perform additional clerical duties as assigned.

Required profile

• Minimum two years of related experience, preferably in a health‑care setting.
• Excellent interpersonal, organizational, decision‑making, and English communication skills (oral and written).
• Strong time‑management abilities, high motivation, and capacity to work in a high‑volume environment.
• Completion of Grade 12 (Manitoba standards) and a recognized secretarial training program.
• Combination of education and experience may be considered.

Required skills

• Typing speed of at least 50 wpm and proficiency in medical terminology (minimum 75% pass).
• Proficient use of Microsoft Office: Word, Excel, Outlook (Access and PowerPoint preferred).
• Familiarity with ESP or similar staff‑scheduling systems.
• Human Resources Management certificate preferred.

What we offer

• Competitive hourly wage ranging from $23.95 to $27.69 (CAD).
• Full‑time, day‑shift schedule (8 hours per day).
• Opportunity to work within a collaborative health‑care environment focused on patient‑centered services.