Administrative Secretary – Adult Emergency Department

About the role

The Administrative Secretary provides essential clerical support to the Manager of Health Services – Adult Emergency and the Manager of Emergency Clinical Processes and SANE Program at the Health Sciences Centre. This role ensures smooth scheduling, staffing, and documentation processes in a fast‑paced emergency environment.

Key responsibilities

• Process job postings, maintain position control, and register new hires for orientation.
• Update and manage staff schedules using the ESP (Environment for Scheduling Personnel) system, including day‑to‑day changes and staffing reports.
• Coordinate managers' appointment calendars and monitor staffing levels.
• Maintain employee profiles and ensure accurate information in the scheduling system.
• Perform general clerical duties as assigned.

Required profile

• Minimum two years of related experience, preferably in a healthcare setting.
• Completed Grade 12 (Manitoba standards) and a recognized secretarial training program.
• Strong time‑management, decision‑making, and interpersonal skills.
• Excellent oral and written English communication.

Required skills

• Typing speed of at least 50 wpm and proficiency in medical terminology (75% pass).
• Microsoft Office: Word, Excel, Outlook (required); Access and PowerPoint (preferred).
• Experience with staff‑scheduling software, specifically ESP or similar systems.
• Basic knowledge of Human Resources Management concepts (preferred).

What we offer

• Full‑time permanent position (8 hours per day, 1950 annual base hours).
• Competitive salary range with step increases.
• Opportunity to contribute to a leading health organization serving Manitoba.