Administrative Assistant / Receptionist (Mississauga)

About the role

We are seeking a highly motivated Administrative Assistant/Receptionist to join our administrative team in Mississauga. This is a one‑year fixed‑term position covering a maternity leave, with the possibility of extension based on organizational needs. The role combines document‑control responsibilities with front‑desk duties.

Key responsibilities

• Provide document control and administrative support for letters, reports, proposals and other documents using company templates and quality procedures.
• Ensure final documents and drawings are signed, formatted, and issued according to established procedures.
• Log, transmit and receive documents and drawings through the document‑control software interface.
• Receive and send courier packages and general office mail.
• Maintain inventory of office and kitchen supplies and place orders as required.
• Greet visitors, answer phone calls, and manage front‑desk operations.
• Plan and coordinate events such as conferences, training sessions and special events.
• Assist staff with travel arrangements and maintain cleanliness of lobby, kitchen and boardroom.

Required profile

• Minimum of 2 years of administrative or related experience.
• Post‑secondary certificate or diploma in administration or business (preferred).
• Proficiency with Adobe Acrobat, PDF‑XChange and the Microsoft Office suite, especially Word and Excel.
• Experience working with document templates and styles in Microsoft Word is an asset.

Required skills

• Adobe Acrobat
• PDF‑XChange
• Microsoft Word
• Microsoft Excel
• Microsoft Office suite