Senior Departmental Administrative Assistant

About the role

The University of British Columbia Okanagan is seeking a Senior Departmental Administrative Assistant to provide comprehensive administrative support to the Department of Community, Culture and Global Studies. This fixed‑term position will assist the Department Head, faculty, and staff with a wide range of academic and operational tasks.

Key responsibilities

• Manage the Education Plan, including budget calculations and Teaching Assistant allocations.
• Coordinate student hires, sessional appointments, and new faculty recruitment.
• Support appointment, reappointment, promotion, and tenure processes.
• Oversee departmental financial procedures and budget monitoring.
• Organise seminars, workshops, conferences and other departmental events.
• Provide guidance to the Department Administrative Assistant and liaise with university services such as Human Resources, Finance, and Facilities Management.

Required profile

• Experience in higher‑education administrative support or a similar environment.
• Strong initiative, judgment and problem‑solving abilities.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively with diverse stakeholders.

Required skills

What we offer

• Competitive monthly salary range of $4,695 – $5,385 CAD.
• Opportunity to work within a vibrant academic community.
• Professional development and exposure to university‑wide processes.