Recruiting Coordinator

About the role

Beacon Software is seeking a Recruiting Coordinator to support high‑volume hiring for Engineering and Product teams across North America. The role is fast‑paced, cross‑functional, and focused on delivering a seamless candidate and interviewer experience.

Key responsibilities

• Own end‑to‑end interview scheduling for engineering and product roles, from screen to final panel.
• Partner with multiple recruiters across time zones, acting as the liaison between candidates, interviewers, and hiring managers.
• Maintain the ATS (Ashby or Greenhouse), including requisition setup, status updates, and pipeline hygiene.
• Coordinate logistics for on‑site and virtual interview loops, including room bookings, travel, agendas, and same‑day support.
• Track recruiting pipelines, flag bottlenecks, and resolve scheduling conflicts proactively.
• Draft candidate communications, prep materials, and interviewer briefings with attention to tone and detail.
• Support talent team with offer letters, background checks, and onboarding handoffs.
• Contribute to process improvements such as templates, SLAs, and scheduling playbooks.

Required profile

• Minimum 4 years of experience as a Recruiting Coordinator or in a similar talent operations role.
• Proven ability to manage high‑volume, complex interview schedules for technical hiring.
• Experience at a large tech company or high‑growth startup.
• Strong written and verbal communication skills.
• Exceptional organizational instincts and attention to detail.
• Comfortable working under pressure and handling ambiguity.

Required skills

• Ashby (ATS)
• Greenhouse (ATS)