Purchasing Administrator

About the role

The Purchasing Administrator supports the Procurement Manager in day‑to‑day purchasing activities across multiple construction projects. The role ensures that materials and services are sourced cost‑effectively, delivered on schedule, and accurately tracked throughout the project lifecycle.

Key responsibilities

• Execute purchasing activities in line with company procurement policies.
• Create and process Purchase Orders and Change Orders in Viewpoint, ensuring accuracy and compliance.
• Maintain and update project Bills of Materials from order to PO closeout.
• Monitor open POs, follow up with vendors and expedite deliveries to meet project timelines.
• Issue RFQs and RFPs as required.
• Maintain the material database with correct pricing and coding for estimating.
• Support subcontractor pre‑qualification in collaboration with Procurement and Safety teams.
• Reconcile field credit‑card transactions and generate POs for monthly accounting.
• Review invoices to ensure accurate project costing and timely vendor payment.
• Maintain organized procurement documentation in project folders and internal systems.
• Communicate regularly with field teams, project stakeholders and vendors regarding order status.
• Perform general administrative duties and assist with special projects assigned by the Procurement Manager.

Required profile

• Experience in procurement or purchasing within construction or industrial projects.
• Familiarity with creating and managing Purchase Orders and Change Orders.
• Ability to track Bills of Materials and monitor vendor deliveries.
• Strong organizational skills and attention to documentation accuracy.
• Comfort working with field teams, project managers and external vendors.

Required skills

• Viewpoint procurement software